Clerk of the Works

Scope
The Town of Durham New Hampshire seeks a responsible person to oversee the construction of a new 10,000+ square foot Library.  This individual will monitor the new construction of the library and site development, anticipate and observe the library construction, track contract progress, procedures, workmanship, schedules, overall job safety, and seamless coordination between the Design & Build Team, Town officials, Library Staff, and the Building Committee.

Organization
The Clerk of the Works shall function as the eyes and ears of the Town of Durham NH, hereafter referred to as “owner” and whose direct contact is the Public Works Director.

Clerk of the Works
The Clerk of the Works serves as the owner’s on-site representative on a day-to-day basis as necessary. The clerk will be a part-time employee of the Town.  The clerk’s loyalty is only to the owner. In order to preserve objectivity, the clerk’s fee cannot be affected in any way by decisions made in the course of construction. The clerk must maintain a holistic view of the project, while appreciating the details of various parts of the work. The clerk must not attempt to fill the role of the construction superintendent, design & build team, safety officer, or independent contractors. The clerk must possess excellent communication skills.

* Minimum Acceptable Qualifications: Associates degree in construction technology, building science or related field and 10 years of related experience in building construction in a capacity such as clerk of the works or project manager.                                                                                                                                                                                                                                     

Typical Responsibilities
+    Develop a thorough familiarity with the purpose of the facility to be constructed, with the owner’s requirements, with the design, and with the contract documents.
+    Maintain continuous communication with the owner and design & build team.
+    Observe the quality and progress of construction to determine, in general, that it is proceeding in accordance with the contract documents and schedule. Assist the builder’s superintendent in understanding the intent of the contract documents.
+    Maintain records at the construction site in an orderly manner as directed by the owner.
Include copies of all correspondence concerning the project, contract documents, construction schedule, change orders, test results, permits, inspection reports, insurance policies, minutes or summaries of meetings, shop drawings, invoices, and any other applicable documentation.
+    Using a form provided by the Owner, maintain a log of all daily activities including daily progress, weather conditions, visitors, inspectors, sub-contractors on site, nature and location of work performed.
+    Meet, verify identification, and accompany any inspectors from local, state or federal agencies having jurisdiction over the project.  Immediately notify the design & build team of any unsafe conditions observed. Immediately notify the owner and design & build team of any work that, in the opinion of the clerk, is substandard or otherwise not in accordance with the contract documents. This should be documented with photographs, measurements etc. as appropriate. Immediately notify the owner and design & build team of any conditions that may delay completion of the total project or of major parts of the project.  Attend meetings of the owner as requested. Attend all project meetings as the owner’s representative. Submit written reports to the owner following each meeting, utilizing a daily log form. Coordinate scheduling and observe tests as required by the contract documents. Receive and review all request for payment from the general contractor. Make recommendations to the owner concerning payments.  Coordinate and direct the work of any separate owner’s contractors. Direct installation and inspection of owner/outside vendor furnished equipment, furniture, audio visual or other materials to complete the library.
+    Assist the design team in the development of punch lists. Monitor the completion of work on punch lists and inform the owner of the status on a regular basis. Participate in final inspections and commissioning.  Receive and review technical manuals, operators’ manuals, manufacturer’s instructions and similar documents for transfer to the owner’s staff. Receive and inventory keys, special tools, filters, spare parts, and similar items for transfer to the owner’s staff. Coordinate training of the owner’s staff on equipment operations and maintenance as required by the contract documents. Receive and review as-built drawings for transfer to the owner, and compare with marked up construction drawings maintained by the clerk of the works.
+    Cooperate with Town /State officials such as the Fire Marshall/Inspector, Building and Code Official, etc.
+    Ensure that Town property will not be at risk of damage by contractor materials or equipment during severe weather conditions.

Safety
The design & build team, among other elements, is totally responsible for safety on the construction site and for the activities of their employees, guests, suppliers, and sub-contractors while on the Durham Library property. However, the Clerk of the Works must immediately notify the senior on site representative of the design & build team, if danger to material or life safety is threatened.
Physical Requirements
This position combines field and office activities, with more than 50% of the job performed in the form of field inspections.  The incumbent must be able to:
+    Regularly work within job site including walking over uneven terrains for short distances around the job site. 
+    Climb and crawl to remote sites through constricted spaces to while accompanying various inspectors from local, state & federal agencies.
+    Stand and walk to maintain and access records and files as directed by the owner. 
+    Tolerate occasional exposure to variable or inclement weather conditions for periods in excess of one hour.
+    Intermittently sit and work using a computer and telephone, or sit and listen to information for periods in excess of one hour. 
+    Lift 25 to 50 pounds. 
+    Drive an automobile during the conduct of duties.

Please send a Cover Letter, References and Resume by Friday, May 4th to:
Michael Lynch, Director of Public Works
100 Stone Quarry Drive
Durham, NH 03824
603-868-5578
mlynch@ci.durham.nh.us